Office Administrator (12-Month Fixed-Term Contract)

📍 St. Julian's, Malta (100% Onsite)

💰 Salary: €30,000 per annum

🕘 Monday to Friday | 8:00am – 5:00pm

📅 Fixed-Term Contract: 3rd August 2026 – 3rd May 2027

About the Role

We're looking for an organised and proactive Office Manager to join our team on a 12-month fixed-term contract.

This is a varied role where you'll be at the heart of the office, ensuring the day-to-day operations run smoothly while providing administrative support across the business. From welcoming visitors and coordinating travel to managing suppliers, office facilities, and events, you'll play a key role in creating an efficient, professional, and welcoming workplace.

This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in delivering exceptional service.

What You'll Be Doing

Managing front-of-house reception and welcoming visitors to the office
Providing day-to-day administrative support to the Site Manager, Administration team, and HR
Managing incoming calls, emails, and general enquiries
Booking meeting rooms and preparing facilities for meetings and events
Coordinating travel, including flights, accommodation, and transport
Organising office events, celebrations, and employee recognition activities
Managing office, kitchen, and cleaning supplies while maintaining supplier relationships
Coordinating office maintenance, cleaning, and health & safety requirements
Supporting purchasing activities and monitoring budgets
Assisting with vendor management and procurement processes
Producing reports and maintaining accurate administrative documentation
Ensuring confidentiality and providing outstanding internal customer service

What We're Looking For

Previous experience in an Office Administrator or similar administrative role
Strong organisational skills with the ability to manage multiple priorities
Excellent communication and interpersonal skills
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
Experience coordinating travel and managing diaries is advantageous
Strong attention to detail and excellent time management skills
Ability to build positive relationships with colleagues, suppliers, and visitors
A proactive approach with excellent problem-solving skills
Professional, reliable, and able to handle confidential information with discretion
Fluency in English is essential, with Maltese considered an advantage

Why This Role

This is a fantastic opportunity to join a collaborative and supportive business where you'll play a central role in keeping the office running efficiently.

You'll enjoy a varied workload, work closely with multiple teams across the business, and have the opportunity to make a real impact on the day-to-day employee experience.

If you are interested to find out more, please apply for the role with an up-to-date copy of your CV. If you have any questions you would like to discuss first, please call Ali on +44 7508 753 939.

Humankind Global Recruitment

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