About KPMG in Malta

Multicultural with diversity at the core, employing over 500 employees offering a flexible workplace to our people – KPMG in Malta is a global people-focused audit, tax and advisory firm thriving on a high-performing and trust culture. Our multidisciplinary experience ranges from multinationals to promising start-ups, private to public sector undertakings, local to international clientele. Our values remain at the heart of all we do, ESG and CSR are our commitment to invest together towards a better future for our people, clients and communities. KPMG's ESG commitments and achievements are reported in Our Impact Plan.

The Role

The Junior Projects Coordinator will sit within the Internal Digital Transformation team, providing administrative support to the programme manager, as well as project leads. The selected candidate will work closely with leadership, team members, and other stakeholders to help the team meet its targets and ensure the successful completion of projects, while keeping all documentation up to date.

Responsibilities

Project Coordination and administrative support:

Assist in the tracking and monitoring of project progress, including updating project schedules and status reports.
Maintain accurate and up-to-date project documentation, ensuring that all project records are recorded properly.
Tracking and monitoring of the team’s resource placements and progress on projects.
Assist in the preparation of presentations and project related documents for senior management and team members.

Processes and Standards:

Ensure that pre-defined processes and standards are followed across all initiatives.
Assist in the development and maintenance of templates, tools, and guidelines.
Support the implementation of project management best practices and continuous improvement initiatives.

Communication and Collaboration:

Facilitate effective communication and collaboration among team members, stakeholders, and other departments throughout the project life cycle.
Support the organization with coordination and scheduling of meetings and workshops.
Schedule and participate in regular meetings with team members and project leads, preparing necessary materials, ensuring that project plans are up to date and following up on action items.

Skills

Communication Skills: Strong ability to communicate effectively with team members and stakeholders, both verbally and written.
Problem-Solving: Proactive in finding solutions and improving processes to support the team.
Decision-making skills: able to make basic decisions within the scope of the role while seeking guidance for more difficult tasks.
Organizational Skills: Ability to manage multiple tasks simultaneously.
Attention to Detail: Ensuring all tasks are thoroughly managed and documented.
Technical Skills: Proficiency in MS Teams, Excel, Word, PowerPoint and Outlook. Familiarity with MS Project would be an advantage.
Attitude: A can-do attitude, eagerness to learn, and a desire to progress within the company.

Requirements

Exposure to project co-ordination or project support roles and the software development life cycle would be beneficial.
Any project management/PMO experience or a related role will be beneficial.
Understanding of project management methodologies and frameworks (e.g., PRINCE2, Agile, Waterfall) or project management certification would be a bonus.
Previous experience working in a team support or administrative role would be considered as an asset.

What We Offer

A Performance Manager to coach you, periodically review, and ensure that you will meet your business and personal development goals;
Buddy system;
Continuous Learning through multiple online platforms;
Technical training and support;
Flexible working;
Health insurance;
A multicultural team;
Relocation package and Immigration support where applicable.

Are you looking for a challenge and willing to learn? Please click on the 'Apply for this Job' icon to submit your application!

KPMG Malta

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Junior Projects Coordinator