Company description
We are a leading yacht sales and brokerage office in Malta, specializing in market-leading sailing yacht brands and offering premium aftersales service. We are currently seeking an Operations Assistant to support our team with a range of administrative and operational tasks. This position is full-time and based in our office located in Ta’ Xbiex/ Pieta. This role offers a dynamic opportunity to support both Sales & Brokerage and Aftersales operations, playing a key role in ensuring smooth day-to-day business activities across multiple functions.
The ideal candidate will be detail-oriented, commercially aware, and capable of managing multiple priorities in a fast-paced environment. This position is well-suited for someone looking to develop their career within a structured and professional marine environment.
Key Responsibilities
The selected candidate will be responsible for supporting the team across administrative, operational, and coordination functions, including:
- Providing administrative support to the Sales and Brokerage team
- Assisting with the coordination of vessel sales and purchase transactions
- Maintaining and updating the client database to ensure accuracy and usability
- Handling incoming calls and correspondence in a timely and professional manner
- Scheduling appointments and managing calendars
- Coordinating with vendors, suppliers, dealerships, and external stakeholders
- Preparing documentation, maintaining records, and ensuring proper filing systems
- Supporting marketing initiatives, including website and social media updates
- Assisting the Aftersales team with:
- Scheduling maintenance and repair works
- Coordinating logistics, transport, and shipping
- Managing and monitoring inventory
- Liaising with Transport Malta on vessel registrations and related yachting transactions
- Coordinating warranty works, claims, reporting, and record-keeping with dealerships
- Assisting with boat shows, events, and general company initiatives
- Monitoring and managing inventory levels and stock control
- Compiling job costing data and supporting cost tracking
- Preparing invoices for approval based on supplier bills and labour inputs
- Handling petty cash and related reconciliations
- Maintaining complete records for all vessels and coordinating documentation handover to owners
Requirements:
- Previous administrative or operations experience, preferably in a similar role.
- Excellent organisational and time-management skills.
- Strong communication skills, both written and verbal.
- Fluency in English is required for this position, and fluency in French is considered a plus.
- Proficiency in Microsoft Office and other relevant software applications.
- Knowledge or interest in boating is a plus.
- Ability to work independently and as part of a team.
- Detail-oriented and able to multitask effectively.
We offer a competitive salary package, a dynamic work environment, and opportunities for growth and career development. If you are passionate about sailing yachts and have the required qualifications and experience, we encourage you to apply for this exciting opportunity.
To apply, please submit your CV and cover letter outlining your experience and qualifications to careers@tauss.mt.
